Tag Archives: golf tournament tips

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Five Qualities to Look for in Your Tournament Golf Course

The perfect golf course can make your charity golf tournament the event people talk about for months to come, or it can end your chances of having a tournament that could become an annual event; it’s that important! If you want your players to sign up year after year, you need to provide a course that attracts high caliber players. Keep reading for tips on what to look for when you are starting the search for the perfect course for your charity golf tournament.

Well Maintained Course

Scraggly and overgrown trees, bald spots on the greens, even sand traps that are not kept up can lead to a game that is frustrating and aggravating. If the course your tournament is held on is not well maintained, your participant list for next year is guaranteed to be short. 

Customer Service 

Your players are spending good money on this tournament and they expect to be treated as such. Can you blame them? Crabby course staff and beverage carts that appear to be nonexistent will lead to dehydrated and disappointed players. Do a dry run before signing on the dotted line to ensure that the course you choose knows how to treat their customers. 

Challenging Course 

Players enjoy a challenge—you can’t brag about how well you did on a putt-putt course. Make sure the one you choose offers challenging holes and speedy greens! But don’t make it too challenging, either; there’s not much fun ending the day with a score that nears three digits! Procuring a course that lies somewhere in the middle is your best bet when it comes to ensuring your participants will be eager to sign up again next year.

Quality Food 

Offering bland and rubbery chicken, limp and watery vegetables, and watered down drinks will only chase away repeat participants. Make sure the food offered for the tournament is tasty and well prepared. Your players have expended a lot of energy over the course of the day, they need fuel and will remember how delicious it was when next year’s charity event rolls around again! 

Reasonable Costs

The object of the tournament is to raise money for your favorite charity, so don’t price yourself out of the game. Deals can be made if you rent the course for the entire day, and don’t be afraid to haggle. The more you save on the course, the more money you can raise for those who need it most!

Best Outings 

Planning a charity golf tournament doesn’t have to be a daunting experience. We’ve been planning tournaments for years—check out our handy tournament planning guide and prepare for a successful and fun tournament.

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How to Advertise Your Golf Tournament Locally

So now you’ve completed the early planning stages of your charity golf tournament and it is time to start attracting the players. Your tournament will not be a success if no one knows about it, so advertising is very important. There are many ways to get the word out—some inexpensive, some extremely expensive—so it is important that you’ve figured out your budget first.

Another initial step would be to create a name for your tournament. Be sure and make the interesting and unique; you want to engage players’ interest, and quite honestly, “The ABC Charity Golf Tournament” has no panache! Keep reading for more tips on how to advertise your tournament locally; we’ve compiled a list to make it easy for you.

Hand Out Fliers

This common and inexpensive way of garnering attention is also the easiest. Talk to local businesses about handing out fliers on their properties. When they find out it’s for a good cause, the businesses tend to be willing, and will be even more so if you offer to use their name for free advertising. Create a mailing list of employees, family members, and friends to mail the fliers to, or, if you don’t have the budget for stamps, just create a display with extra fliers that you can hang in the common areas of your business. Keep it stocked, so your employees can take copies home to give to people they think may be interested.

Local Media

Your area radio stations, local news teams, and even the newsprint media in your region are always on the lookout for human interest stories, and your charity golf tournament fits the bill! Tell your story to the press and you may even get a news personality for your celebrity meet and greet, thereby killing two birds with one proverbial stone!

Social Networking Sites

Does your company have a page on a social network site? If not, consider starting one—it’s simple! You probably have your own page, and it’s not any more complicated to set up than that one was. Start advertising on the page. Set up daily and weekly status updates, offering info about celebrities for your meet and greets, the great prizes you will be offering, and even provide a “golf tip of the day.” Anything that can catch the interest of potential participants is a good thing!

SEO 

If you have a large budget and/or your tournament is an annual thing, consider hiring an SEO company to handle the internet advertising. The cost is higher, but this is what they do, and the amount of people they can reach—both locally and worldwide—is staggering! 

Don’t Forget Best Outings! 

This is what we do, and no one knows the ins and outs of holding a charity golf tournament more than our company! Use our years of experience in golf outings to help create a successful and sought after golf tournament that will be a hit for years to come!

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Five Qualities Every Golf Tournament Volunteer Should Have

A great golf tournament needs many things to be considered successful, including prizes, awards ceremonies, a great course, and plenty of volunteers to keep things running smoothly. As a matter of fact, without the volunteers, it’s unlikely you would be able to accomplish even half of what needs to be done! On the flip side, however, if your volunteers don’t have the necessary qualities or are genuinely reluctant to be a part of the big day, they can negatively affect the outcome of your tournament, limiting the chances of holding more tournaments in the future. Below is a list of what we have found to be the most successful qualities of an excellent volunteer.

  1. A Desire to Be Involved – It sounds simple—why would someone volunteer if they really don’t want to participate? Unfortunately, some people may feel they are being “forced” to volunteer or may be afraid to say no if the big boss asks them. Pick volunteers that seem as excited about the tournament as you are and try to avoid picking someone who might owe you a favor. You’ve been boss a long time, you can tell who is truly happy about something and who is not. Trust your instincts.
  2. Hardworking – Even the most excited of volunteers can put a monkey wrench in the proceedings if they aren’t willing to go the extra step and work hard. Everyone involved is an extremely crucial part of the tournament’s success and one weak link can throw every other detail off kilter.
  3. Organized – You know the type—they have the best of intentions but are so disorganized they forget important steps and end up causing a big mess which adds stress and tension to the more organized people. You don’t want to have the big day arrive and discover that the volunteer in charge of ordering the trophies forgot to send in the order form and now there are no trophies to pick up. Make sure your volunteers aren’t just eager and willing; it is important they are organized too.
  4. Honest – Volunteers shoulder a lot of responsibility, and one of those responsibilities may involve money. If you’ve seen signs of dishonesty in the volunteer at work (cheating on their time-card, not reporting all their sales) you don’t want to take the chance that the funds you’ve worked so hard to raise for the less fortunate might end up in your volunteers’ pockets.
  5. Connections – Is the mom of one of your volunteers a babysitter for a PGA professional’s sister? Does another volunteer have a second job walking the dog of a local newsperson? Is still another volunteer the second cousin twice removed of a big name celebrity? These connections can prove vital to the success of your golf tournament, bringing in more money and bigger prizes with a simple phone call.

Best Outings: Your Home for the Best Golf Tournament Planning Advice

As you can see, there’s a lot more to picking quality volunteers than just covering your eyes and pointing at the nearest employee, and we hope this list has helped you get started. For more information on planning a charity golf tournament, check out our tournament planning guide and see what all we have to offer!

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Fun vs. Competitive Golf Tournaments

Now that you have created your plan, set up a timeline, picked your volunteers, and set up a budget, what do you do next? This is the perfect time to decide what type of tournament this is going to be. Do you want a competitive game with only the best of the best, or do you prefer to have everyone get a shot and make this tournament for fun only? The planning processes for both are different, so you don’t want to advance further in the proceedings before making your decision.

Competitive Golf Tournament

If interested in a competitive tournament, you will need to capture the attention of golfers with lower handicaps, and the types of games you play will be one of the methods in which you do so. Here is a list of games that will keep the interest of a higher caliber player.

  • Best Ball – Tournament players are generally divided into foursomes; players will each take a turn and the lowest score is the one they use.
  • Medal Play – The simplest game is the best for competitive play. Every player’s strokes are counted and the lowest one wins.
  • Handicapped – If the tournament is a Pro-Am, the numbers will be a little skewed as the professionals will obviously play better than the amateurs. When handicapped, the golfer’s score is averaged out and then 20 percent is subtracted from that score, evening the playing fields and allowing everyone to have fun.

Playing Just for Fun

If you’ve determined the tournament is going to be just for fun, you have opened the playing field up to all caliber golfers and will want to de-emphasize winning. Here are a couple of games to play that will serve the purpose of only having fun.

  • Scramble – Often used during tournaments, a scramble is similar to best ball, but in this all four teammates will hit the ball from the tee, and then set their balls in the spot that is nearest to the hole for the next shot. This continues until the ball lands in the hole. The lowest score is the one the team will use for that hole.
  • Best Ball – Best ball uses the lowest score of the four golfers and is good for both competitive and fun tournaments.
  • De-emphasizing Winning – While not a game, this method is used to determine how prizes are awarded. You can offer prizes for most strokes per hole, shortest drive, even who wears the craziest the golf ensemble.

Best Outings

For more information on ways to differentiate between a competitive tournament and one that’s just for fun, check out our amazing tournament planning guide! Or, use our “Submit your Golf Outing Request” Tool to start planning now!

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Top Things to Include for Your Golf Tournament’s Award Ceremony

When planning charity golf tournament, you want to make sure you include prizes and a special awards ceremony for the winners of the tournament (already budgeted for). The money raised in this event is going to charity, but the players involved will want a little acknowledgement as well. Making the players feel special can be an incentive for them to return the next year, ensuring you will put on yet another successful tournament. We’ve compiled a list of “must haves” that will guarantee an awards ceremony that will make the winners feel their accomplishments have been acknowledged in the best of ways.

  1. PA Systems – First and foremost, a quality PA system will be needed. The ceremony will lack that something special if you merely stand in front of the crowd yelling out the names of the winners. Securing a low quality PA system can be even worse, as they can emit high pitched squeals and/or produce sounds that are garbled and unintelligible. Many companies will rent out PA systems at reasonable prices, but if you are considering holding an annual golf tournament, it might be wise to just purchase one, saving money in the long run.
  2. Stage – We all want our time in the spotlight, and bringing the winners up to a stage gives them a chance to feel they are receiving their 15 minutes of fame. Set it up the day before the ceremony begins; seeing it will provide incentive to the players to do their best, and it will help you avoid any last minute snafus, such as missing pieces or being more complicated to erect than you thought it might.
  3. Hire an MC – A professional Master of Ceremonies (MC for short) adds to the panache of your award ceremony while providing a polish that the boss may just not have. These guys are professionals and know how to keep things moving along while providing entertainment that keeps the audience involved and happy.
  4. Laptop Capable of Providing a Slideshow – Arrange for photographers to take pictures throughout the day and run a slideshow of the pictures as the announcements and the ceremony progress. Although it makes sense to includes shots of the winners, be sure to have shots of everyone who has participated—even committee members. Everyone enjoys their minute in the sun!
  5. Trophies – Available at a nominal price, a trophy can add a sense of legitimacy and fun to the proceedings. The players bragging rights will be guaranteed when they have the first place trophy to back them up, and it will give them incentive to join the festivities in future years so as to start a collection of trophies!

Best Outings

We understand there’s a lot involved in planning and coordinating your charity golf tournament and we are happy to offer our years of experience to help you out. Check out our website at www.bestoutings.com for more information on this and other aspects of putting together a successful golf tournament.