Tag Archives: golf tournament guides

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Top 5 Ways to Have a Recurring Golf Tournament

Let’s face it, doing good for others makes you feel good about yourself and can be addicting, which is why you want to not just make this charity golf event a successful one, you want to make it a recurring event that happens year after year. Nothing feels better than that moment, after the players have gone home and the clubs are put away, when you present that check to the people who need it most, and if you follow our five simple steps, you will continue to be able to do so for years to come.

Planning

 After the flush of success from your first tournament, you may want to sit back and wallow in your achievements for a bit, but don’t do it! Now is the time to start planning for next year’s tournament while everything is still fresh in your mind! You already know the purpose of your event and can work off this tournament’s timeline, so the planning should be easier, even though the list of things to do is extremely long.

 Building Your Committee

 A charity golf tournament’s success depends on the people who work hard behind the scenes—are you happy with this year’s committee? Sign them up for next year now, but give them a little break; they’ve worked hard and have earned some relaxation time! This is also a good time to start signing up sponsors for next year while the memory of the fun they have had is still fresh in their minds!

 Marketing

 Now that you know how it’s done, you can tweak things. Put a little extra effort in one area while eliminating another that just didn’t do what you expected it to do! Start planning the theme, thinking about sponsors, and don’t forget to mention next year’s tournament when you send out thank you emails to all that helped and participated. It’s never too soon to start trying to spark interest!

 Review

 Take a minute to look over the steps for this year’s charity tournament. What areas would you like to improve upon for next year, what areas might need eliminating from the overall plan and what should you leave alone? That celebrity meet and greet garnered high returns, don’t even think of tinkering with that! If you’re happy with the course you played, reserve it for next year and perhaps snag a hefty discount! Learning is growth and you want the coming years to be profitable ones for your recurring event.

 Best Outings

 Don’t be afraid to use the most important tool in your charity golf tournament tool box—Best Outings! We’ve been doing this for years and our tips and guides can help you create a charity event that will be the talk of the town for years to come!

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Videography and Photo Tips for your Golf Tournament

In this day and age, it seems that everything is documented through photographs and videos. This can be viewed as a good or a bad thing, but it is certainly a good thing in the context of a significant event like the one that your golf tournament promises to be. This is why you should definitely be taking pictures as well as video footage throughout the day. It adds another dimension to the day’s proceedings and goes a long way in making your tournament feel more official.

How to Utilize Photography and Videography

If you want a product that looks great, you should consider hiring a professional photographer and/or videographer. There are many firms that provide these services in any local area, so you will have plenty of options when considering who you should hire. It is a great idea to have multiple people conducting this service. This way, you can have people taking video footage of the actual golf rounds, while you can have photographers taking pictures of people as they hang out around the clubhouse and elsewhere at the tournament. There will be plenty of photo and video service packages at any company that you might contract for this work, so you will be presented with many different ways to utilize their services.

Benefits

There are a lot of benefits to hiring someone to take footage of the day’s proceedings. Having this footage of the tournament is an easy way to create another stream of revenue. You can have a videographer taking footage of golf throughout the day, and then create highlight reels for each golfer and sell it to them. You can also have an area for photographs and sell the prints to attendants of the tournament. It serves as a fun way for you and the tournament’s attendees to remember the times spent at the course. Also, the product is something that can be used as promotional material if you were to hold any golf tournaments in the future. Having this dimension to your golf tournament will go a long way in attracting golfers to your tournament.

Between the financial benefits and the fun that it brings to the day’s events, having your own photo and video team will bring up the quality of your tournament immensely. Do some research about local photography services to learn more about how you can make your golf tournament the best that it can be.

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Five Tips for Creating An Airtight Golf Tournament Budget

One of the more difficult aspects of organizing a successful charity golf tournament is creating a budget that allows for everything that is necessary…without taking away from profits that should go to charity. It may sound daunting, but it has been done by thousands of others and it can be done again…by you. Fortunately, we’ve thought of that and have provided you with a five simple tips that will keep your budget airtight!

Make a List

The first step is most likely the simplest: Make a list of everything you can think of that’s involved in creating a successful tournament. It’s ok, you can cheat. Pick the brains of others who may have had their own tournaments and definitely use the ideas we have in our Basic Guide to Organizing a Successful Golf Tournament on our web page. We’re glad to be of help! 

Research 

There’s a lot of stuff that goes along with creating a successful event and the internet can be your best friend. If this is your first time, you may not have a clear idea of the costs involved, and spending a little time surfing the net can give you a more realistic picture of what your budget should look like. Don’t forget to include advertising costs; it costs money to make money, and this expense can actually end up raising the most money in the long run. 

Registration Fees 

Once you’ve figured out about how much you want to spend, you can concentrate on ways to make money and lower your costs. Remember, your goal here is to provide aid to your favorite charity, not to just have a great time! Charge a registration fee to players, hold an auction, charge a nominal fee for food you may have received for free – there are plenty of ways to bring in money to help cover the costs. Do your research! 

Volunteers 

Instead of spending valuable resources to pay people helping out, use volunteers whenever possible. Offer free advertising in exchange for food, prizes, etc. When planning your budget, examine every potential cost and determine how you can either get it for free or even at a reduced price. Every penny counts! 

Pad the Budget 

Last minute surprises can be a disaster for your profits, but not if you planned ahead and added an “emergency cushion.” Caterers flake out, players back out at the last minute, auction items fall through and if you have a little extra saved away, it’s no big deal. If everything goes smoothly, that cushion can get added back into the overall profit – it’s a win-win situation. 

BestOutings.com 

Utilizing our tips and resources is the best way to ensure your tournament is a rousing success for years to come. We have the experience and we love to share! BestOutings.com can be your best friend and your biggest ally when it comes to creating an airtight budget – what are you waiting for? Click here for more information!

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Accommodations for Participants

More participants equal more profits; so why would you want to limit yourself to local players only? Providing accommodations means out of town players can participate, increasing your visibility and your profit margins. Keep reading to view the list we’ve compiled for arranging accommodations for your very important guests.

Hotels

Many hotels will reserve a block of rooms at a great discount – all you have to do is ask. Depending on how large your tournament is going to be, it may be a good idea to set up arrangements at a few hotels and plan for a welcoming party the night before the big game. Most hotels will provide a 10 room block as a courtesy, with no added fees if the rooms are rented out, and if you think you might need more, just ask. It’s great advertising for the hotel.

Bed and Breakfast

Yes, this is a golf tournament, but in today’s world, women enjoy golf as much as men, so why not offer the opportunity for your participants to have a romantic getaway as well. If the tournament is being held in a tourist town, your best option for arranging discounted rooms is to hold the event during the off season. You may not be able to block rooms like you can at a hotel, but arranging a link to a local bed and breakfast on your registration page allows the B&B to have free advertising, and they may provide a greater discount for your guests.

Shuttle Service

While shuttle services don’t really have anything to do with accommodations, they can be an extremely important benefit. Out of town participants may be reluctant to drive in an unfamiliar city, so setting up a free shuttle service can be extremely helpful, especially on tournament day. Many hotels offer their own free shuttles within a certain perimeter, so be sure to utilize hotels that are close to the course, and if your first choice doesn’t offer that service, it should be easy to find another that does. If all else fails, contact your local cab and limo companies about providing discounts in exchange for free advertising. 

BestOutings.com 

Holding a charity golf tournament can be stressful and frightening if you’re doing it alone, but lucky for you, you don’t have to! We have experience and a willingness to share our knowledge with you, because we know your success is our success. You’re not in this alone!

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Golf Tournament Player Registration Tips

There are many aspects to planning a successful golf tournament: planning, budget, prizes, and sponsors. But if you don’t have players, none of these aspects will mean a thing, which is why easy registration for your players is so important. And when setting up registration, quick and easy is the best way to garner the most players; no one wants to spend a prolonged period of time trying to figure out where to register and then follow that up by spending what seems hours filling out the form. Frustration with the registration process will be your biggest issue when putting on a golf tournament, and so we’ve compiled a list of tips to help ease the way!

Online Registration

Technology is a wonderful thing, and online registrations will save you hours of hassle. No more coffee stained stacks of crumpled paper riddled with bad penmanship making it nearly impossible to decipher whether it’s Jon Green or Don Greem registering. In addition, with online registration, participants can pay using their debit or credit cards, meaning no more checks to lose. Security is important however, and today’s golf registration software will ensure your tournament’s money goes exactly where it should with no worries for you to shoulder; you’ve got enough issues to deal with in the planning and execution of the tournament.

Online registration can help you, the administrator, set up teams, generate financial reports, and even provide receipts and updated information to participants all at a click of a button. Sharing the website can be done through your favorite social networking site, allowing you to expand your visibility and increase the number of participants; the more players, the more you earn for your chosen charity!

Online Registration Systems

Once you’ve decided online registration is the way to go, now you need to determine which software system will work for you. Bestoutings.com has made it easier for you to find the best system with our Golf Tournament Products and Services page, where you can find software systems that are easy to manage and are completely safe. A few of our listed companies include:

  • Scratch – Scratch allows for a cloud-based planning and registration platform. They offer different packages, including one that lets player sign in from a phone app. Planning a charity golf tournament has never been so easy!
  • Event Ease – This website is free for event administrators and includes free customer support and promotion, enabling you to concentrate on sponsors and finding that superstar for your celebrity meet and greet!
  • Trust Event Solutions – Promising efficiency, simplicity, and an attention to detail you won’t often find on registration software, Trust Event Solutions has you covered from initial planning to final clean-up. They even provide a post-event survey to help planning for next year’s tournament even simpler!

BestOutings.com

Your success is our accomplishment so we make sure you can find everything you need to create a successful charity tournament. Our Golf Tournament Planning Guide and Golf Tournament Products and Services pages contain tips and information on software and planning—all you have to do is click here to benefit from our years of experience!

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Five Qualities Every Golf Tournament Volunteer Should Have

A great golf tournament needs many things to be considered successful, including prizes, awards ceremonies, a great course, and plenty of volunteers to keep things running smoothly. As a matter of fact, without the volunteers, it’s unlikely you would be able to accomplish even half of what needs to be done! On the flip side, however, if your volunteers don’t have the necessary qualities or are genuinely reluctant to be a part of the big day, they can negatively affect the outcome of your tournament, limiting the chances of holding more tournaments in the future. Below is a list of what we have found to be the most successful qualities of an excellent volunteer.

  1. A Desire to Be Involved – It sounds simple—why would someone volunteer if they really don’t want to participate? Unfortunately, some people may feel they are being “forced” to volunteer or may be afraid to say no if the big boss asks them. Pick volunteers that seem as excited about the tournament as you are and try to avoid picking someone who might owe you a favor. You’ve been boss a long time, you can tell who is truly happy about something and who is not. Trust your instincts.
  2. Hardworking – Even the most excited of volunteers can put a monkey wrench in the proceedings if they aren’t willing to go the extra step and work hard. Everyone involved is an extremely crucial part of the tournament’s success and one weak link can throw every other detail off kilter.
  3. Organized – You know the type—they have the best of intentions but are so disorganized they forget important steps and end up causing a big mess which adds stress and tension to the more organized people. You don’t want to have the big day arrive and discover that the volunteer in charge of ordering the trophies forgot to send in the order form and now there are no trophies to pick up. Make sure your volunteers aren’t just eager and willing; it is important they are organized too.
  4. Honest – Volunteers shoulder a lot of responsibility, and one of those responsibilities may involve money. If you’ve seen signs of dishonesty in the volunteer at work (cheating on their time-card, not reporting all their sales) you don’t want to take the chance that the funds you’ve worked so hard to raise for the less fortunate might end up in your volunteers’ pockets.
  5. Connections – Is the mom of one of your volunteers a babysitter for a PGA professional’s sister? Does another volunteer have a second job walking the dog of a local newsperson? Is still another volunteer the second cousin twice removed of a big name celebrity? These connections can prove vital to the success of your golf tournament, bringing in more money and bigger prizes with a simple phone call.

Best Outings: Your Home for the Best Golf Tournament Planning Advice

As you can see, there’s a lot more to picking quality volunteers than just covering your eyes and pointing at the nearest employee, and we hope this list has helped you get started. For more information on planning a charity golf tournament, check out our tournament planning guide and see what all we have to offer!

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Fun vs. Competitive Golf Tournaments

Now that you have created your plan, set up a timeline, picked your volunteers, and set up a budget, what do you do next? This is the perfect time to decide what type of tournament this is going to be. Do you want a competitive game with only the best of the best, or do you prefer to have everyone get a shot and make this tournament for fun only? The planning processes for both are different, so you don’t want to advance further in the proceedings before making your decision.

Competitive Golf Tournament

If interested in a competitive tournament, you will need to capture the attention of golfers with lower handicaps, and the types of games you play will be one of the methods in which you do so. Here is a list of games that will keep the interest of a higher caliber player.

  • Best Ball – Tournament players are generally divided into foursomes; players will each take a turn and the lowest score is the one they use.
  • Medal Play – The simplest game is the best for competitive play. Every player’s strokes are counted and the lowest one wins.
  • Handicapped – If the tournament is a Pro-Am, the numbers will be a little skewed as the professionals will obviously play better than the amateurs. When handicapped, the golfer’s score is averaged out and then 20 percent is subtracted from that score, evening the playing fields and allowing everyone to have fun.

Playing Just for Fun

If you’ve determined the tournament is going to be just for fun, you have opened the playing field up to all caliber golfers and will want to de-emphasize winning. Here are a couple of games to play that will serve the purpose of only having fun.

  • Scramble – Often used during tournaments, a scramble is similar to best ball, but in this all four teammates will hit the ball from the tee, and then set their balls in the spot that is nearest to the hole for the next shot. This continues until the ball lands in the hole. The lowest score is the one the team will use for that hole.
  • Best Ball – Best ball uses the lowest score of the four golfers and is good for both competitive and fun tournaments.
  • De-emphasizing Winning – While not a game, this method is used to determine how prizes are awarded. You can offer prizes for most strokes per hole, shortest drive, even who wears the craziest the golf ensemble.

Best Outings

For more information on ways to differentiate between a competitive tournament and one that’s just for fun, check out our amazing tournament planning guide! Or, use our “Submit your Golf Outing Request” Tool to start planning now!