There are many obstacles that can arise throughout the planning of a golf tournament, but the number of players participating is one obstacle you may not have anticipated. Obviously, having too few players can eat into the profits, but were you aware that having too many participants can be a problem as well? When planning for a successful charity golf event, it is important to plan for every contingency, and we’ve compiled a list that will help you plan for the right amount of players and ensure a successful tournament for this year and many years to come.
Limit the Participants
You’re probably thinking we are crazy right now, but it’s important that you don’t get too big; too many participants can lead to a host of problems, including but not limited to: long waits that suck the fun out of playing, out of control crowds leading to chaos, and even extra wear and tear on the course that could lead to extra expenses, taking money from the very people you are trying to help.
Limiting the number of participants also helps in planning your budget. Once you’ve determined how much you want to spend on the event, divide that number by the number of players and you’ve got an idea on what to charge for your registration fees, which, by the way, should not be too high; you want people to come back next year and high fees could be prohibitive to that.
But Don’t Plan for Too Few
The object of this event is to bring in more money than goes out, and no matter how many participants you have, there are some numbers that are finite: the cost of the course, the cost of the prizes, and of course, the cost of advertising. If you factor in too few participants, you could end up losing money, which does not help those you planned to give the proceeds to, and no one wants to deal with that disappointment. Be like Goldilocks and find the number of participants that is “just right,” ensuring a successful and profitable charity golf tournament for this year and many years to come. The only limit is your imagination.
Finally, don’t forget to utilize the tips and guidelines we’ve compiled in our years of experience at planning successful golf tournaments. Our website has everything you need to know about planning, budgeting, and implementing a wildly successful tournament while still having fun and enjoying the day!