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Accommodations for Participants

More participants equal more profits; so why would you want to limit yourself to local players only? Providing accommodations means out of town players can participate, increasing your visibility and your profit margins. Keep reading to view the list we’ve compiled for arranging accommodations for your very important guests.

Hotels

Many hotels will reserve a block of rooms at a great discount – all you have to do is ask. Depending on how large your tournament is going to be, it may be a good idea to set up arrangements at a few hotels and plan for a welcoming party the night before the big game. Most hotels will provide a 10 room block as a courtesy, with no added fees if the rooms are rented out, and if you think you might need more, just ask. It’s great advertising for the hotel.

Bed and Breakfast

Yes, this is a golf tournament, but in today’s world, women enjoy golf as much as men, so why not offer the opportunity for your participants to have a romantic getaway as well. If the tournament is being held in a tourist town, your best option for arranging discounted rooms is to hold the event during the off season. You may not be able to block rooms like you can at a hotel, but arranging a link to a local bed and breakfast on your registration page allows the B&B to have free advertising, and they may provide a greater discount for your guests.

Shuttle Service

While shuttle services don’t really have anything to do with accommodations, they can be an extremely important benefit. Out of town participants may be reluctant to drive in an unfamiliar city, so setting up a free shuttle service can be extremely helpful, especially on tournament day. Many hotels offer their own free shuttles within a certain perimeter, so be sure to utilize hotels that are close to the course, and if your first choice doesn’t offer that service, it should be easy to find another that does. If all else fails, contact your local cab and limo companies about providing discounts in exchange for free advertising. 

BestOutings.com 

Holding a charity golf tournament can be stressful and frightening if you’re doing it alone, but lucky for you, you don’t have to! We have experience and a willingness to share our knowledge with you, because we know your success is our success. You’re not in this alone!

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Golf Tournament Player Registration Tips

There are many aspects to planning a successful golf tournament: planning, budget, prizes, and sponsors. But if you don’t have players, none of these aspects will mean a thing, which is why easy registration for your players is so important. And when setting up registration, quick and easy is the best way to garner the most players; no one wants to spend a prolonged period of time trying to figure out where to register and then follow that up by spending what seems hours filling out the form. Frustration with the registration process will be your biggest issue when putting on a golf tournament, and so we’ve compiled a list of tips to help ease the way!

Online Registration

Technology is a wonderful thing, and online registrations will save you hours of hassle. No more coffee stained stacks of crumpled paper riddled with bad penmanship making it nearly impossible to decipher whether it’s Jon Green or Don Greem registering. In addition, with online registration, participants can pay using their debit or credit cards, meaning no more checks to lose. Security is important however, and today’s golf registration software will ensure your tournament’s money goes exactly where it should with no worries for you to shoulder; you’ve got enough issues to deal with in the planning and execution of the tournament.

Online registration can help you, the administrator, set up teams, generate financial reports, and even provide receipts and updated information to participants all at a click of a button. Sharing the website can be done through your favorite social networking site, allowing you to expand your visibility and increase the number of participants; the more players, the more you earn for your chosen charity!

Online Registration Systems

Once you’ve decided online registration is the way to go, now you need to determine which software system will work for you. Bestoutings.com has made it easier for you to find the best system with our Golf Tournament Products and Services page, where you can find software systems that are easy to manage and are completely safe. A few of our listed companies include:

  • Scratch – Scratch allows for a cloud-based planning and registration platform. They offer different packages, including one that lets player sign in from a phone app. Planning a charity golf tournament has never been so easy!
  • Event Ease – This website is free for event administrators and includes free customer support and promotion, enabling you to concentrate on sponsors and finding that superstar for your celebrity meet and greet!
  • Trust Event Solutions – Promising efficiency, simplicity, and an attention to detail you won’t often find on registration software, Trust Event Solutions has you covered from initial planning to final clean-up. They even provide a post-event survey to help planning for next year’s tournament even simpler!

BestOutings.com

Your success is our accomplishment so we make sure you can find everything you need to create a successful charity tournament. Our Golf Tournament Planning Guide and Golf Tournament Products and Services pages contain tips and information on software and planning—all you have to do is click here to benefit from our years of experience!

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Five Ways to Get Your Players to Come Back Next Year!

A successful golf tournament is a fun one; players want to be entertained, fed, and made to feel important, and when all that happens, you will find that next year’s tournament will be made all the easier – these players will want to do it again! To ensure your participants will want to come back year after year after year, all you need to do is follow these five steps we’ve discovered work every time!

Keep It Simple

If potential participants have to work hard to discover more information or spend hours registering for the tournament, they are going to quickly lose interest, and when it comes time to register next year are not going to be tempted. Online registration software and internet sites take the work out of getting involved – both for participants AND administrators.

Make It Organized

If players arrive to a tournament where chaos reigns, they are not likely to sign up again. Nothing is more annoying than a poorly run tournament with unclear sign-in procedures, celebrity no-shows, or food that is cold and tasteless. Following our golf tournament planning guide ensures your event will run smoothly, making participants eager to come back.

Make It Fun

Contests, raffles, even a celebrity meet and greet will keep your players engaged, entertained, and eager to sign up for next year’s festivities! Offer a gambling hole, raffle off a golf weekend provided by your ever so generous sponsors, and offer the opportunity for the participants to meet a pro-golfer. When fun rules the tournament, repeat business is guaranteed! Offering free gifts, such as golf hats, balls, and towels are a fun way to invite your participants to sign up next year as well!

Quench Their Thirsts and Fill Their Bellies

Providing beverage carts driven by friendly and charming men and women ensure your players will stay hydrated and happy and serving tasty meals during the awards ceremony at the end of the day will make sure the tournament ends on a good note and ensures the participants will be inclined to return next year.

Make the Participants Feel Important

Have photographers on hand to take pictures of the players throughout the day and create a slide show to be run during the awards ceremony that will include a professional MC and trophies for the winners. Everyone wants to experience their own 15 minutes of fame, especially those guests you want to see every year!

BestOutings.com

Your success is our success and we work hard to make sure you don’t need to. Follow the steps we have listed above and your charity golf tournament will become THE annual event everyone wants to be a part of!

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Five Qualities Every Golf Tournament Volunteer Should Have

A great golf tournament needs many things to be considered successful, including prizes, awards ceremonies, a great course, and plenty of volunteers to keep things running smoothly. As a matter of fact, without the volunteers, it’s unlikely you would be able to accomplish even half of what needs to be done! On the flip side, however, if your volunteers don’t have the necessary qualities or are genuinely reluctant to be a part of the big day, they can negatively affect the outcome of your tournament, limiting the chances of holding more tournaments in the future. Below is a list of what we have found to be the most successful qualities of an excellent volunteer.

  1. A Desire to Be Involved – It sounds simple—why would someone volunteer if they really don’t want to participate? Unfortunately, some people may feel they are being “forced” to volunteer or may be afraid to say no if the big boss asks them. Pick volunteers that seem as excited about the tournament as you are and try to avoid picking someone who might owe you a favor. You’ve been boss a long time, you can tell who is truly happy about something and who is not. Trust your instincts.
  2. Hardworking – Even the most excited of volunteers can put a monkey wrench in the proceedings if they aren’t willing to go the extra step and work hard. Everyone involved is an extremely crucial part of the tournament’s success and one weak link can throw every other detail off kilter.
  3. Organized – You know the type—they have the best of intentions but are so disorganized they forget important steps and end up causing a big mess which adds stress and tension to the more organized people. You don’t want to have the big day arrive and discover that the volunteer in charge of ordering the trophies forgot to send in the order form and now there are no trophies to pick up. Make sure your volunteers aren’t just eager and willing; it is important they are organized too.
  4. Honest – Volunteers shoulder a lot of responsibility, and one of those responsibilities may involve money. If you’ve seen signs of dishonesty in the volunteer at work (cheating on their time-card, not reporting all their sales) you don’t want to take the chance that the funds you’ve worked so hard to raise for the less fortunate might end up in your volunteers’ pockets.
  5. Connections – Is the mom of one of your volunteers a babysitter for a PGA professional’s sister? Does another volunteer have a second job walking the dog of a local newsperson? Is still another volunteer the second cousin twice removed of a big name celebrity? These connections can prove vital to the success of your golf tournament, bringing in more money and bigger prizes with a simple phone call.

Best Outings: Your Home for the Best Golf Tournament Planning Advice

As you can see, there’s a lot more to picking quality volunteers than just covering your eyes and pointing at the nearest employee, and we hope this list has helped you get started. For more information on planning a charity golf tournament, check out our tournament planning guide and see what all we have to offer!

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Fun vs. Competitive Golf Tournaments

Now that you have created your plan, set up a timeline, picked your volunteers, and set up a budget, what do you do next? This is the perfect time to decide what type of tournament this is going to be. Do you want a competitive game with only the best of the best, or do you prefer to have everyone get a shot and make this tournament for fun only? The planning processes for both are different, so you don’t want to advance further in the proceedings before making your decision.

Competitive Golf Tournament

If interested in a competitive tournament, you will need to capture the attention of golfers with lower handicaps, and the types of games you play will be one of the methods in which you do so. Here is a list of games that will keep the interest of a higher caliber player.

  • Best Ball – Tournament players are generally divided into foursomes; players will each take a turn and the lowest score is the one they use.
  • Medal Play – The simplest game is the best for competitive play. Every player’s strokes are counted and the lowest one wins.
  • Handicapped – If the tournament is a Pro-Am, the numbers will be a little skewed as the professionals will obviously play better than the amateurs. When handicapped, the golfer’s score is averaged out and then 20 percent is subtracted from that score, evening the playing fields and allowing everyone to have fun.

Playing Just for Fun

If you’ve determined the tournament is going to be just for fun, you have opened the playing field up to all caliber golfers and will want to de-emphasize winning. Here are a couple of games to play that will serve the purpose of only having fun.

  • Scramble – Often used during tournaments, a scramble is similar to best ball, but in this all four teammates will hit the ball from the tee, and then set their balls in the spot that is nearest to the hole for the next shot. This continues until the ball lands in the hole. The lowest score is the one the team will use for that hole.
  • Best Ball – Best ball uses the lowest score of the four golfers and is good for both competitive and fun tournaments.
  • De-emphasizing Winning – While not a game, this method is used to determine how prizes are awarded. You can offer prizes for most strokes per hole, shortest drive, even who wears the craziest the golf ensemble.

Best Outings

For more information on ways to differentiate between a competitive tournament and one that’s just for fun, check out our amazing tournament planning guide! Or, use our “Submit your Golf Outing Request” Tool to start planning now!

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Top Things to Include for Your Golf Tournament’s Award Ceremony

When planning charity golf tournament, you want to make sure you include prizes and a special awards ceremony for the winners of the tournament (already budgeted for). The money raised in this event is going to charity, but the players involved will want a little acknowledgement as well. Making the players feel special can be an incentive for them to return the next year, ensuring you will put on yet another successful tournament. We’ve compiled a list of “must haves” that will guarantee an awards ceremony that will make the winners feel their accomplishments have been acknowledged in the best of ways.

  1. PA Systems – First and foremost, a quality PA system will be needed. The ceremony will lack that something special if you merely stand in front of the crowd yelling out the names of the winners. Securing a low quality PA system can be even worse, as they can emit high pitched squeals and/or produce sounds that are garbled and unintelligible. Many companies will rent out PA systems at reasonable prices, but if you are considering holding an annual golf tournament, it might be wise to just purchase one, saving money in the long run.
  2. Stage – We all want our time in the spotlight, and bringing the winners up to a stage gives them a chance to feel they are receiving their 15 minutes of fame. Set it up the day before the ceremony begins; seeing it will provide incentive to the players to do their best, and it will help you avoid any last minute snafus, such as missing pieces or being more complicated to erect than you thought it might.
  3. Hire an MC – A professional Master of Ceremonies (MC for short) adds to the panache of your award ceremony while providing a polish that the boss may just not have. These guys are professionals and know how to keep things moving along while providing entertainment that keeps the audience involved and happy.
  4. Laptop Capable of Providing a Slideshow – Arrange for photographers to take pictures throughout the day and run a slideshow of the pictures as the announcements and the ceremony progress. Although it makes sense to includes shots of the winners, be sure to have shots of everyone who has participated—even committee members. Everyone enjoys their minute in the sun!
  5. Trophies – Available at a nominal price, a trophy can add a sense of legitimacy and fun to the proceedings. The players bragging rights will be guaranteed when they have the first place trophy to back them up, and it will give them incentive to join the festivities in future years so as to start a collection of trophies!

Best Outings

We understand there’s a lot involved in planning and coordinating your charity golf tournament and we are happy to offer our years of experience to help you out. Check out our website at www.bestoutings.com for more information on this and other aspects of putting together a successful golf tournament.

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How to Offer the Chance to Meet a Celebrity at Your Golf Tournament

When planning a golf tournament, there are many things you will need to consider, such as: creating a plan and budget, choosing the course to hold your tournament, finding sponsors, and deciding what the prizes will be. The list is quite extensive and can be quite daunting when looked at in its entirety. One of major determining factor as to how successful your tournament will be, however, are your prizes. Quality prizes will capture the attention of far more participants, and one of the best prizes is a celebrity meet and greet. People are star struck, and learning that they will have the opportunity to meet one of their favorite golfers/actresses/rock stars will make them more likely to participate. The problem, then, is how do you manage to obtain a star for the meet and greet? Fortunately for you, we have experience in such matters and have compiled a list to help you find the celebrity that can make your tournament a rousing success!

  • Connections – The easiest and quickest way of garnering a celebrity is through the connections of your friends, families, or employees. Everyone has a story of how their sister’s mother’s uncle sold ice cream to a famous rocker known for his love of golf; don’t be shy—use those connections! Celebrities are people, too, and most realize how fortunate they are and want to share their fortunes with others.
  • Celebrity Booking Agencies – There are agencies whose whole purpose for existing is matching celebrities to endorsement deals, setting up appearances for their clients, and arranging celebrity meet and greets for causes like yours—for a fee of course. If you need to make use of a celebrity booking agency, have one of your sponsors pick up the costs; there’s no need to take money away from the cause if you have a sponsor willing to foot the bill.
  • Email or Write a Request – If the celebrity you want to obtain is an athlete, write to the team address, if he or she is an actor on your favorite television show, write to the show, and if it’s a local celebrity (news anchors, reporters, the owner of a successful restaurant) write to the station, newspaper office or restaurant. If you don’t ask, the answer is always no, so what do you have to lose?

Use Best Outings for your Golf Tournament Planning Needs

By now you’re probably getting exhausted over the sheer number of things you need to do to get your charity golf tournament started, but don’t worry, we are here to help you through the process. Use our Tournament Request tool to start your Golf tournament planning process; or, check out our golf tournament planning guide for more information!

Getting Social with your Golf Tournament

Social Media Golf Tournament

Want to get the word out about your next golf tournament? Sure, digital marketing and plain old fashioned advertising may do the trick; however, if you really want to make your golf tournament as visible as possible, it’s crucial to utilize your social media channels as well! Few marketing outlets can drum up hype for an event as well as a properly implemented social media campaign, so follow these tips closely when you’re ready to market your golf tournament!

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4 Golf Formats That’ll Make Any Tournament Eventful

Golf tournement gamePicking the correct golf format is key to any successful golf tournament – pick one that’s too slow and you’ll jam up the game, pick one that’s too fast and you’ll force players to play beyond their limits. So what can you do to accommodate players of all skill levels? Well, these fun golf variations are there to ensure all your players have a good time, whether it’s their first time on the course or they’ve been doing it since birth.
Continue reading 4 Golf Formats That’ll Make Any Tournament Eventful