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The Importance of Organized Ticketing for your Golf Tournament

You’ve done all the initial planning and now it’s time to start thinking about ticketing. Registration fees should cover the bulk of your expenses, without being too costly, allowing you to use the money you garnered from the extras (raffles, celebrity meet and greets, and contests) as your profits. If not handled well, however, ticketing could cause problems of its own. We’ve compiled a list of dos and don’ts to help your tournament become a smoothly run money maker that people will want to attend year after year.

Don’t Print Your Own Tickets 

Yes, you could draw up a design and print your own tickets, but why should you? Not only will it look, dare we say it, a little tacky, the cost of ink and paper, not to mention the time involved, could be prohibitive. Today, copy centers offer great deals on bulk, imaginative, and creative design options that will give your tickets a luxury design well worth the cost, and all you have to do is pick them up! Chances are if you offer a few tickets to the owner of your local copy store (or office supply store) he or she will give you a greater discount on the tickets purchased. 

Distributing the Tickets 

Online registration works best, and for those who register online a printed sheet with a bar code will work fine, but you will want to have printed tickets on hand as well. Sell them at grocery stores, shopping malls, or just carry a few with you wherever you go; you never know when you might run into someone who is looking for a chance to join a tournament, especially when you are on the course yourself! 

Collecting the Tickets 

Plan on having at least six people available for managing check-in on the day of the tournament. Set up a table (or booth) near the beginning of the course and have it clearly marked. Use banners, signs, or balloons to direct people to the ticket table; you want people to know exactly where to go upon arrival. If you have the room for it and need a few extra participants, set up a place to sell tickets, at an increased price, near the ticket stand. Every little bit extra counts in the long run. Remember, your idea is to show a profit—your charity depends on it!

Best Outings

You can’t learn these things just anywhere. Best Outings has the experience that will help you create a profitable and fun charity golf tournament that will be a smash hit year after year. Check us out and prepare to win!

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Five Qualities Every Golf Tournament Volunteer Should Have

A great golf tournament needs many things to be considered successful, including prizes, awards ceremonies, a great course, and plenty of volunteers to keep things running smoothly. As a matter of fact, without the volunteers, it’s unlikely you would be able to accomplish even half of what needs to be done! On the flip side, however, if your volunteers don’t have the necessary qualities or are genuinely reluctant to be a part of the big day, they can negatively affect the outcome of your tournament, limiting the chances of holding more tournaments in the future. Below is a list of what we have found to be the most successful qualities of an excellent volunteer.

  1. A Desire to Be Involved – It sounds simple—why would someone volunteer if they really don’t want to participate? Unfortunately, some people may feel they are being “forced” to volunteer or may be afraid to say no if the big boss asks them. Pick volunteers that seem as excited about the tournament as you are and try to avoid picking someone who might owe you a favor. You’ve been boss a long time, you can tell who is truly happy about something and who is not. Trust your instincts.
  2. Hardworking – Even the most excited of volunteers can put a monkey wrench in the proceedings if they aren’t willing to go the extra step and work hard. Everyone involved is an extremely crucial part of the tournament’s success and one weak link can throw every other detail off kilter.
  3. Organized – You know the type—they have the best of intentions but are so disorganized they forget important steps and end up causing a big mess which adds stress and tension to the more organized people. You don’t want to have the big day arrive and discover that the volunteer in charge of ordering the trophies forgot to send in the order form and now there are no trophies to pick up. Make sure your volunteers aren’t just eager and willing; it is important they are organized too.
  4. Honest – Volunteers shoulder a lot of responsibility, and one of those responsibilities may involve money. If you’ve seen signs of dishonesty in the volunteer at work (cheating on their time-card, not reporting all their sales) you don’t want to take the chance that the funds you’ve worked so hard to raise for the less fortunate might end up in your volunteers’ pockets.
  5. Connections – Is the mom of one of your volunteers a babysitter for a PGA professional’s sister? Does another volunteer have a second job walking the dog of a local newsperson? Is still another volunteer the second cousin twice removed of a big name celebrity? These connections can prove vital to the success of your golf tournament, bringing in more money and bigger prizes with a simple phone call.

Best Outings: Your Home for the Best Golf Tournament Planning Advice

As you can see, there’s a lot more to picking quality volunteers than just covering your eyes and pointing at the nearest employee, and we hope this list has helped you get started. For more information on planning a charity golf tournament, check out our tournament planning guide and see what all we have to offer!