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Top 5 Ways to Save Money on Your Golf Course

Now that you have narrowed down your choices, it’s time to talk money. Your tournament’s objective is to earn big bucks for those who have very little, which is difficult to do if the cost of the course eats away at your profits. Earn that higher rate of return by following these five simple steps.

Do Your Homework

Your top course may not be the cheapest, so don’t be afraid to haggle. Research other course prices and ask if your preferred venue will be willing to match what you’ve found. Chances are they will be amenable to working with you.

Flexibility is Key 

If the dates for your tournament aren’t already set in stone, work with the course of your choice and pick a day that works best for them. Holding your event when the course is usually not as busy allows for a better opportunity to keep your costs down while providing for maximum profits.

Buy the Course for the Day

Deals can be made when the proprietor is aware that you are willing to rent the course for an entire day. Just like buying in bulk, prices get lower when you buy larger amounts. Even a half day rental is better than just renting for an hour or two. And remember, don’t be shy—ask if they can do better. The answer is always no if you don’t ask.

Barter 

Is there something your company offers that the course may be interested in obtaining? Get to know the people in charge when doing your research and see if you can strike a bargain; maybe the course owner is a big fan of the celebrity you have procured for the meet and greet and would be willing to offer a lower price in exchange for an autograph. It never hurts to ask! 

Use Us 

Best Outings has years of experience in putting together successful golf tournaments and our Outing Request Tool is a time saving device that will help shorten your search for golf courses that are willing to work with charity events. Why work harder when you can work smarter? Best Outings has everything you need to help you garner the highest returns from your charity tournament. 

Best Outings

We measure our success by yours. You don’t have to do it alone, use the resources we provide and prepare for a tournament that will be the talk of the town!

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The Importance of Organized Ticketing for your Golf Tournament

You’ve done all the initial planning and now it’s time to start thinking about ticketing. Registration fees should cover the bulk of your expenses, without being too costly, allowing you to use the money you garnered from the extras (raffles, celebrity meet and greets, and contests) as your profits. If not handled well, however, ticketing could cause problems of its own. We’ve compiled a list of dos and don’ts to help your tournament become a smoothly run money maker that people will want to attend year after year.

Don’t Print Your Own Tickets 

Yes, you could draw up a design and print your own tickets, but why should you? Not only will it look, dare we say it, a little tacky, the cost of ink and paper, not to mention the time involved, could be prohibitive. Today, copy centers offer great deals on bulk, imaginative, and creative design options that will give your tickets a luxury design well worth the cost, and all you have to do is pick them up! Chances are if you offer a few tickets to the owner of your local copy store (or office supply store) he or she will give you a greater discount on the tickets purchased. 

Distributing the Tickets 

Online registration works best, and for those who register online a printed sheet with a bar code will work fine, but you will want to have printed tickets on hand as well. Sell them at grocery stores, shopping malls, or just carry a few with you wherever you go; you never know when you might run into someone who is looking for a chance to join a tournament, especially when you are on the course yourself! 

Collecting the Tickets 

Plan on having at least six people available for managing check-in on the day of the tournament. Set up a table (or booth) near the beginning of the course and have it clearly marked. Use banners, signs, or balloons to direct people to the ticket table; you want people to know exactly where to go upon arrival. If you have the room for it and need a few extra participants, set up a place to sell tickets, at an increased price, near the ticket stand. Every little bit extra counts in the long run. Remember, your idea is to show a profit—your charity depends on it!

Best Outings

You can’t learn these things just anywhere. Best Outings has the experience that will help you create a profitable and fun charity golf tournament that will be a smash hit year after year. Check us out and prepare to win!

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Planning for the Right Amount of Golfers

There are many obstacles that can arise throughout the planning of a golf tournament, but the number of players participating is one obstacle you may not have anticipated. Obviously, having too few players can eat into the profits, but were you aware that having too many participants can be a problem as well? When planning for a successful charity golf event, it is important to plan for every contingency, and we’ve compiled a list that will help you plan for the right amount of players and ensure a successful tournament for this year and many years to come.

Limit the Participants

You’re probably thinking we are crazy right now, but it’s important that you don’t get too big; too many participants can lead to a host of problems, including but not limited to: long waits that suck the fun out of playing, out of control crowds leading to chaos, and even extra wear and tear on the course that could lead to extra expenses, taking money from the very people you are trying to help.

Limiting the number of participants also helps in planning your budget. Once you’ve determined how much you want to spend on the event, divide that number by the number of players and you’ve got an idea on what to charge for your registration fees, which, by the way, should not be too high; you want people to come back next year and high fees could be prohibitive to that.

But Don’t Plan for Too Few

The object of this event is to bring in more money than goes out, and no matter how many participants you have, there are some numbers that are finite: the cost of the course, the cost of the prizes, and of course, the cost of advertising. If you factor in too few participants, you could end up losing money, which does not help those you planned to give the proceeds to, and no one wants to deal with that disappointment. Be like Goldilocks and find the number of participants that is “just right,” ensuring a successful and profitable charity golf tournament for this year and many years to come. The only limit is your imagination.

Best Outings 

Finally, don’t forget to utilize the tips and guidelines we’ve compiled in our years of experience at planning successful golf tournaments. Our website has everything you need to know about planning, budgeting, and implementing a wildly successful tournament while still having fun and enjoying the day!

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How to Advertise Your Golf Tournament Locally

So now you’ve completed the early planning stages of your charity golf tournament and it is time to start attracting the players. Your tournament will not be a success if no one knows about it, so advertising is very important. There are many ways to get the word out—some inexpensive, some extremely expensive—so it is important that you’ve figured out your budget first.

Another initial step would be to create a name for your tournament. Be sure and make the interesting and unique; you want to engage players’ interest, and quite honestly, “The ABC Charity Golf Tournament” has no panache! Keep reading for more tips on how to advertise your tournament locally; we’ve compiled a list to make it easy for you.

Hand Out Fliers

This common and inexpensive way of garnering attention is also the easiest. Talk to local businesses about handing out fliers on their properties. When they find out it’s for a good cause, the businesses tend to be willing, and will be even more so if you offer to use their name for free advertising. Create a mailing list of employees, family members, and friends to mail the fliers to, or, if you don’t have the budget for stamps, just create a display with extra fliers that you can hang in the common areas of your business. Keep it stocked, so your employees can take copies home to give to people they think may be interested.

Local Media

Your area radio stations, local news teams, and even the newsprint media in your region are always on the lookout for human interest stories, and your charity golf tournament fits the bill! Tell your story to the press and you may even get a news personality for your celebrity meet and greet, thereby killing two birds with one proverbial stone!

Social Networking Sites

Does your company have a page on a social network site? If not, consider starting one—it’s simple! You probably have your own page, and it’s not any more complicated to set up than that one was. Start advertising on the page. Set up daily and weekly status updates, offering info about celebrities for your meet and greets, the great prizes you will be offering, and even provide a “golf tip of the day.” Anything that can catch the interest of potential participants is a good thing!

SEO 

If you have a large budget and/or your tournament is an annual thing, consider hiring an SEO company to handle the internet advertising. The cost is higher, but this is what they do, and the amount of people they can reach—both locally and worldwide—is staggering! 

Don’t Forget Best Outings! 

This is what we do, and no one knows the ins and outs of holding a charity golf tournament more than our company! Use our years of experience in golf outings to help create a successful and sought after golf tournament that will be a hit for years to come!