All posts by Josh Guerra

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Top 5 Ways to Save Money on Your Outing Course

Now that you have narrowed down your choices, it’s time to talk money. Your tournament’s objective is to earn big bucks for those who have very little, which is difficult to do if the cost of the course eats away at your profits. Earn that higher rate of return by following these five simple steps.

Do Your Homework

Your top course may not be the cheapest, so don’t be afraid to haggle. Research other course prices and ask if your preferred venue will be willing to match what you’ve found. Chances are they will be amenable to working with you.

Flexibility is Key 

If the dates for your tournament aren’t already set in stone, work with the course of your choice and pick a day that works best for them. Holding your event when the course is usually not as busy allows for a better opportunity to keep your costs down while providing for maximum profits.

Buy the Course for the Day

Deals can be made when the proprietor is aware that you are willing to rent the course for an entire day. Just like buying in bulk, prices get lower when you buy larger amounts. Even a half day rental is better than just renting for an hour or two. And remember, don’t be shy—ask if they can do better. The answer is always no if you don’t ask.

Barter 

Is there something your company offers that the course may be interested in obtaining? Get to know the people in charge when doing your research and see if you can strike a bargain; maybe the course owner is a big fan of the celebrity you have procured for the meet and greet and would be willing to offer a lower price in exchange for an autograph. It never hurts to ask! 

Use Us 

Best Outings has years of experience in putting together successful golf tournaments and our Outing Request Tool is a time saving device that will help shorten your search for golf courses that are willing to work with charity events. Why work harder when you can work smarter? Best Outings has everything you need to help you garner the highest returns from your charity tournament. 

Best Outings

We measure our success by yours. You don’t have to do it alone, use the resources we provide and prepare for a tournament that will be the talk of the town!

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Top 5 Ways to Have a Recurring Golf Tournament

Let’s face it, doing good for others makes you feel good about yourself and can be addicting, which is why you want to not just make this charity golf event a successful one, you want to make it a recurring event that happens year after year. Nothing feels better than that moment, after the players have gone home and the clubs are put away, when you present that check to the people who need it most, and if you follow our five simple steps, you will continue to be able to do so for years to come.

Planning

 After the flush of success from your first tournament, you may want to sit back and wallow in your achievements for a bit, but don’t do it! Now is the time to start planning for next year’s tournament while everything is still fresh in your mind! You already know the purpose of your event and can work off this tournament’s timeline, so the planning should be easier, even though the list of things to do is extremely long.

 Building Your Committee

 A charity golf tournament’s success depends on the people who work hard behind the scenes—are you happy with this year’s committee? Sign them up for next year now, but give them a little break; they’ve worked hard and have earned some relaxation time! This is also a good time to start signing up sponsors for next year while the memory of the fun they have had is still fresh in their minds!

 Marketing

 Now that you know how it’s done, you can tweak things. Put a little extra effort in one area while eliminating another that just didn’t do what you expected it to do! Start planning the theme, thinking about sponsors, and don’t forget to mention next year’s tournament when you send out thank you emails to all that helped and participated. It’s never too soon to start trying to spark interest!

 Review

 Take a minute to look over the steps for this year’s charity tournament. What areas would you like to improve upon for next year, what areas might need eliminating from the overall plan and what should you leave alone? That celebrity meet and greet garnered high returns, don’t even think of tinkering with that! If you’re happy with the course you played, reserve it for next year and perhaps snag a hefty discount! Learning is growth and you want the coming years to be profitable ones for your recurring event.

 Best Outings

 Don’t be afraid to use the most important tool in your charity golf tournament tool box—Best Outings! We’ve been doing this for years and our tips and guides can help you create a charity event that will be the talk of the town for years to come!

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Five Qualities to Look for in Your Tournament Golf Course

The perfect golf course can make your charity golf tournament the event people talk about for months to come, or it can end your chances of having a tournament that could become an annual event; it’s that important! If you want your players to sign up year after year, you need to provide a course that attracts high caliber players. Keep reading for tips on what to look for when you are starting the search for the perfect course for your charity golf tournament.

Well Maintained Course

Scraggly and overgrown trees, bald spots on the greens, even sand traps that are not kept up can lead to a game that is frustrating and aggravating. If the course your tournament is held on is not well maintained, your participant list for next year is guaranteed to be short. 

Customer Service 

Your players are spending good money on this tournament and they expect to be treated as such. Can you blame them? Crabby course staff and beverage carts that appear to be nonexistent will lead to dehydrated and disappointed players. Do a dry run before signing on the dotted line to ensure that the course you choose knows how to treat their customers. 

Challenging Course 

Players enjoy a challenge—you can’t brag about how well you did on a putt-putt course. Make sure the one you choose offers challenging holes and speedy greens! But don’t make it too challenging, either; there’s not much fun ending the day with a score that nears three digits! Procuring a course that lies somewhere in the middle is your best bet when it comes to ensuring your participants will be eager to sign up again next year.

Quality Food 

Offering bland and rubbery chicken, limp and watery vegetables, and watered down drinks will only chase away repeat participants. Make sure the food offered for the tournament is tasty and well prepared. Your players have expended a lot of energy over the course of the day, they need fuel and will remember how delicious it was when next year’s charity event rolls around again! 

Reasonable Costs

The object of the tournament is to raise money for your favorite charity, so don’t price yourself out of the game. Deals can be made if you rent the course for the entire day, and don’t be afraid to haggle. The more you save on the course, the more money you can raise for those who need it most!

Best Outings 

Planning a charity golf tournament doesn’t have to be a daunting experience. We’ve been planning tournaments for years—check out our handy tournament planning guide and prepare for a successful and fun tournament.

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The Importance of Organized Ticketing for your Golf Tournament

You’ve done all the initial planning and now it’s time to start thinking about ticketing. Registration fees should cover the bulk of your expenses, without being too costly, allowing you to use the money you garnered from the extras (raffles, celebrity meet and greets, and contests) as your profits. If not handled well, however, ticketing could cause problems of its own. We’ve compiled a list of dos and don’ts to help your tournament become a smoothly run money maker that people will want to attend year after year.

Don’t Print Your Own Tickets 

Yes, you could draw up a design and print your own tickets, but why should you? Not only will it look, dare we say it, a little tacky, the cost of ink and paper, not to mention the time involved, could be prohibitive. Today, copy centers offer great deals on bulk, imaginative, and creative design options that will give your tickets a luxury design well worth the cost, and all you have to do is pick them up! Chances are if you offer a few tickets to the owner of your local copy store (or office supply store) he or she will give you a greater discount on the tickets purchased. 

Distributing the Tickets 

Online registration works best, and for those who register online a printed sheet with a bar code will work fine, but you will want to have printed tickets on hand as well. Sell them at grocery stores, shopping malls, or just carry a few with you wherever you go; you never know when you might run into someone who is looking for a chance to join a tournament, especially when you are on the course yourself! 

Collecting the Tickets 

Plan on having at least six people available for managing check-in on the day of the tournament. Set up a table (or booth) near the beginning of the course and have it clearly marked. Use banners, signs, or balloons to direct people to the ticket table; you want people to know exactly where to go upon arrival. If you have the room for it and need a few extra participants, set up a place to sell tickets, at an increased price, near the ticket stand. Every little bit extra counts in the long run. Remember, your idea is to show a profit—your charity depends on it!

Best Outings

You can’t learn these things just anywhere. Best Outings has the experience that will help you create a profitable and fun charity golf tournament that will be a smash hit year after year. Check us out and prepare to win!

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Tips for Catering at your Golf Tournament

Like golf, food is one of those things that brings people together. When these two things meet, there is potential for a very special event that everyone will enjoy. If you are planning your golf tournament, you might be wondering if you need to get a caterer. The answer is absolutely ‘yes!’ There are so many reasons that hiring a caterer will make your event. It is the surest way to have a delicious meal at the conclusion of your round of golf. As the food is such a big part of any event, hiring a caterer to take care of this aspect of the tournament takes a great deal of the leg work out of ensuring that it is fun and memorable.

What to Look for in a Caterer

The main thing to think about when looking for the perfect caterer is what type of food you and your tournament’s attendants would like to have. It will also depend on what type of demographic you are bringing out for the tournament and how casual you want the event to be. Maybe it would be best to have a food truck outside the clubhouse for a casual atmosphere. Maybe you want to have a more formal dining experience with tablecloths in the clubhouse, elegant place settings, and upscale food. There certainly is a caterer out there for any type of energy and taste you want your golf tournament to have. Do some research on local catering groups through services like Yelp to find out more about your options and to find the perfect caterer for your event.

How to Fund Catering

There are many ways that you can go about acquiring the funds necessary to have catering at your event. The first is by charging admission to all the players who enter the tournament. If you set a deadline for registration, then you will have the money before the tournament actually starts so you will have the money for the caterer early. There is also a lot of opportunity to have companies sponsor your event, in which case, a particular company would provide funds for the event (catering) and then they are able to advertise at the event. You can get creative as well and explore any number of different ways of raising money.

Catering is a relatively easy thing to bring to your tournament that will improve the quality of the event drastically. Keep some of these things in mind as you begin your search for the perfect caterer for your tournament.

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How to Advertise Your Golf Tournament Locally

So now you’ve completed the early planning stages of your charity golf tournament and it is time to start attracting the players. Your tournament will not be a success if no one knows about it, so advertising is very important. There are many ways to get the word out—some inexpensive, some extremely expensive—so it is important that you’ve figured out your budget first.

Another initial step would be to create a name for your tournament. Be sure and make the interesting and unique; you want to engage players’ interest, and quite honestly, “The ABC Charity Golf Tournament” has no panache! Keep reading for more tips on how to advertise your tournament locally; we’ve compiled a list to make it easy for you.

Hand Out Fliers

This common and inexpensive way of garnering attention is also the easiest. Talk to local businesses about handing out fliers on their properties. When they find out it’s for a good cause, the businesses tend to be willing, and will be even more so if you offer to use their name for free advertising. Create a mailing list of employees, family members, and friends to mail the fliers to, or, if you don’t have the budget for stamps, just create a display with extra fliers that you can hang in the common areas of your business. Keep it stocked, so your employees can take copies home to give to people they think may be interested.

Local Media

Your area radio stations, local news teams, and even the newsprint media in your region are always on the lookout for human interest stories, and your charity golf tournament fits the bill! Tell your story to the press and you may even get a news personality for your celebrity meet and greet, thereby killing two birds with one proverbial stone!

Social Networking Sites

Does your company have a page on a social network site? If not, consider starting one—it’s simple! You probably have your own page, and it’s not any more complicated to set up than that one was. Start advertising on the page. Set up daily and weekly status updates, offering info about celebrities for your meet and greets, the great prizes you will be offering, and even provide a “golf tip of the day.” Anything that can catch the interest of potential participants is a good thing!

SEO 

If you have a large budget and/or your tournament is an annual thing, consider hiring an SEO company to handle the internet advertising. The cost is higher, but this is what they do, and the amount of people they can reach—both locally and worldwide—is staggering! 

Don’t Forget Best Outings! 

This is what we do, and no one knows the ins and outs of holding a charity golf tournament more than our company! Use our years of experience in golf outings to help create a successful and sought after golf tournament that will be a hit for years to come!

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Accommodations for Participants

More participants equal more profits; so why would you want to limit yourself to local players only? Providing accommodations means out of town players can participate, increasing your visibility and your profit margins. Keep reading to view the list we’ve compiled for arranging accommodations for your very important guests.

Hotels

Many hotels will reserve a block of rooms at a great discount – all you have to do is ask. Depending on how large your tournament is going to be, it may be a good idea to set up arrangements at a few hotels and plan for a welcoming party the night before the big game. Most hotels will provide a 10 room block as a courtesy, with no added fees if the rooms are rented out, and if you think you might need more, just ask. It’s great advertising for the hotel.

Bed and Breakfast

Yes, this is a golf tournament, but in today’s world, women enjoy golf as much as men, so why not offer the opportunity for your participants to have a romantic getaway as well. If the tournament is being held in a tourist town, your best option for arranging discounted rooms is to hold the event during the off season. You may not be able to block rooms like you can at a hotel, but arranging a link to a local bed and breakfast on your registration page allows the B&B to have free advertising, and they may provide a greater discount for your guests.

Shuttle Service

While shuttle services don’t really have anything to do with accommodations, they can be an extremely important benefit. Out of town participants may be reluctant to drive in an unfamiliar city, so setting up a free shuttle service can be extremely helpful, especially on tournament day. Many hotels offer their own free shuttles within a certain perimeter, so be sure to utilize hotels that are close to the course, and if your first choice doesn’t offer that service, it should be easy to find another that does. If all else fails, contact your local cab and limo companies about providing discounts in exchange for free advertising. 

BestOutings.com 

Holding a charity golf tournament can be stressful and frightening if you’re doing it alone, but lucky for you, you don’t have to! We have experience and a willingness to share our knowledge with you, because we know your success is our success. You’re not in this alone!

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Five Ways to Get Your Players to Come Back Next Year!

A successful golf tournament is a fun one; players want to be entertained, fed, and made to feel important, and when all that happens, you will find that next year’s tournament will be made all the easier – these players will want to do it again! To ensure your participants will want to come back year after year after year, all you need to do is follow these five steps we’ve discovered work every time!

Keep It Simple

If potential participants have to work hard to discover more information or spend hours registering for the tournament, they are going to quickly lose interest, and when it comes time to register next year are not going to be tempted. Online registration software and internet sites take the work out of getting involved – both for participants AND administrators.

Make It Organized

If players arrive to a tournament where chaos reigns, they are not likely to sign up again. Nothing is more annoying than a poorly run tournament with unclear sign-in procedures, celebrity no-shows, or food that is cold and tasteless. Following our golf tournament planning guide ensures your event will run smoothly, making participants eager to come back.

Make It Fun

Contests, raffles, even a celebrity meet and greet will keep your players engaged, entertained, and eager to sign up for next year’s festivities! Offer a gambling hole, raffle off a golf weekend provided by your ever so generous sponsors, and offer the opportunity for the participants to meet a pro-golfer. When fun rules the tournament, repeat business is guaranteed! Offering free gifts, such as golf hats, balls, and towels are a fun way to invite your participants to sign up next year as well!

Quench Their Thirsts and Fill Their Bellies

Providing beverage carts driven by friendly and charming men and women ensure your players will stay hydrated and happy and serving tasty meals during the awards ceremony at the end of the day will make sure the tournament ends on a good note and ensures the participants will be inclined to return next year.

Make the Participants Feel Important

Have photographers on hand to take pictures of the players throughout the day and create a slide show to be run during the awards ceremony that will include a professional MC and trophies for the winners. Everyone wants to experience their own 15 minutes of fame, especially those guests you want to see every year!

BestOutings.com

Your success is our success and we work hard to make sure you don’t need to. Follow the steps we have listed above and your charity golf tournament will become THE annual event everyone wants to be a part of!